Job Description

Vacancy Announcement for Various Positions

Association of Youth Organizations Nepal (AYON), established in 2005, aims to bring youth organizations together to provide a common platform for collaboration, cooperation, joint actions and collective endeavors between youth organizations in Nepal. AYON is a national network of non-government, non-religious, not-for-profit youth organizations in Nepal. It acts as an umbrella organization of youth organizations. It calls for coordination, network, support and cooperation from the government, non-government, business institutions, civil society and young people for collaborative actions for youth programs and policies.

USAID Adolescent Reproductive Health (ARH) is an adolescent co-led initiative to empower girls and boys, 10-19 years including the most marginalized, to attain their adolescent reproductive health (ARH) rights. The goal of the program is to support adolescents to reach their full potential by; ensuring they receive correct and appropriate reproductive health (RH) information and guidance to decision-making skills, creating an environment conductive in making healthy reproductive health decisions and facilitating translation of these decisions into healthy behaviors.

AYON announces vacancy for the following positions to be a part of USAID Adolescent Reproductive Health (ARH):

Project: USAID Adolescent Reproductive Health

1. Position: Resource Person for Youth Mobilization

Vacancy: 3 personnel at the Municipality level

Workstation: Project Location

Duration: up to 1 year and possibility of extension depending on performance

Minimum Academic Qualification and working experience

• +2 in Health or Diploma in Nursing/ Health Science or Social Sciences with experience working with youth clubs, youth development, and public health with one year work experience working with local government at municipality.

• Work closely with local implementing partners and municipalities to assess and form local youth groups at the municipal level.
• Responsible to provide technical assistance to existing and newly formed youth groups to register at the local level.
• Promote social behavior change (SBC) on ARH through youth engagement in the community.

Specific Skills

• Experience in providing guidance to local youth clubs and groups at the local level.
• Knowledge of the health systems of Nepal including health governance.
• Experience in coordinating multiple interventions and locations.
• Strong knowledge about existing social norms around adolescent reproductive health and experiences in behavior change activities.
• Competent in reporting and documentation.
• Strong facilitation skills for meetings and training.

• Local resident or prior experience working in respective municipalities and familiar with the local language will be an advantage.

2. Position: Youth Mobilization and Social Norms Officer

Vacancy: 1

Workstation: Sarlahi/ Rautahat District

Duration: up to 1 year and possibility of extension depending on performance

Minimum Academic Qualification and working experience

• Bachelor degree in Public Health / Health/Sociology with two to three years of experiences in Adolescent Reproductive Health, community mobilization or youth engagement activities

Roles and responsibilities

• Works closely with local implementing partners and municipalities to coordinate for the youth engagement activities for ARH at districts and municipalities.
• Responsible to provide technical oversight to Resource Persons for Adolescent Engagement based in the community.
• Ensure youth engagement in any of the forums and align them with social behavior change (SBC)

Specific skills

• Knowledge and experience on ARH, health system of Nepal especially at local level
• Prior experiences with youth led organization for youth engagement activities
• Strong facilitation skills for training, meeting and orientations
• Experience in providing guidance to local youth clubs and groups at local level in regard to organizational development
• Experiences in organizing conference and policy dialogue at different levels for policy changes
• Strong knowledge and experience working on existing social norms around ado-lescent reproductive health and experiences in behavior change activities.
• Having two-wheeler license

3. Position: Admin Finance Officer

Vacancy: 1

Workstation: Madhesh Province office, Janakpurdham

Duration: up to 1 year and possibility of extension depending on performance

Minimum Academic Qualification and working experience

• Bachelor’s degree of Commerce, Business Studies or Equivalent. Master’s degree in finance/Accounting or Equivalent, preferred
• Minimum 3-5 years of experience in independently handling budgeting, financial accounting, planning and analysis in development sector

Roles and responsibilities

• Lead the financial transaction of project at province/local level including adminis-trative and procurement management. 
• Ensure all the financial transaction are conducted in accordance to the policy and project compliance. 
• Collect, review the hard copy financial supporting documents from all project districts and prepare the expenses summary reports including original bills, pay-ment/receipt vouchers and complete set of supporting documents of financial transactions.
• Support to Youth Mobilization Specialist (YMS), Youth Mobilization and Social Norms Officers and Resource person for Youth Mobilizations in activity budget planning/documentation.
• Collect advance request from all project districts, review and ensure that the requests are in line with approved budget. 
• Facilitate/support field level staffs on financial and administrative documenta-tion requirement/management.
• Check bills, supporting documents for correctness & to ensure that AYON policy and project compliances are properly followed. 
• Ensure all vehicle and assets are in proper working condition. Check vehicle log-book and use of assets in proper manner. 
• Collect Original VAT Invoices and report to central on monthly basis and ensure TDS is properly deducted. 
• Ensure All settlements are done complying policies within appropriate time fi-nancial recording system is accurate, up-to-date, and appropriate safety measures is applied. 
• Review the documents and take the approval from YMS and courier it to AYON central office Kathmandu on timely manner. 
• Collect monthly timesheet of staffs, review it and forward to AYON central office Kathmandu.
• Keep Leave record of Madhesh province's staffs and update on monthly basis.
• Maintain staff personal file and update it on timely basis.
• Support in procurement procedure: Review purchase requisitions, prepare RFQ, collect quotations, prepare comparison sheet and forward to procurement team.
• Support in logistic management of planned activities at province and districts level when required. 
• Prepare vendor listing/searching: Hotels, stationery, printing, maintenance, ve-hicle hire etc.
• Prepare field monitoring plan and visit to project district to financial monitor-ing/support. 
• Support to project team in financial, procurement, logistic and administrative management when required. 
• Handle day-to-day operation-related USAID ARH project activities at municipal level.
• Accomplish other duties assigned by the supervisor (YMS), the USAID ARH pro-ject or assigned by AYON management.

4. Position: HR and Admin Officer

Vacancy: 1

Workstation: Central Office Kathmandu with periodic field visits to Madhesh Province, Karnali Province and Lumbini Province

Duration: up to 1 year and possibility of extension depending on performance

Minimum Academic Qualification and Experience

• Bachelor’s degree in Management or relevant area with at least 2 years of working experience

Roles and responsibilities

• Providing support in the various human resources and functions, which include recruitment, staffing and training and development
• Planning the overall HR strategy and assist in creating and implementing HR policies and procedures
• Monitor and map the engagement of staffs in the project

Specific skills

• Have sound knowledge about hiring analytics
• Knowledge in performance management and employee evaluation
• Excellent knowledge of various HR functions such as pay & benefits, re-cruitment, onboarding, evaluation, training & development etc. 
• Good understanding of labor laws
• Outstanding organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficient in MS Office

5. Position: IT Officer

Vacancy: 1

Workstation: Central Office Kathmandu

Duration: up to 1 year and possibility of extension depending on performance

Minimum Academic Qualification and working experience

• Bachelor's Degree in IT related field with 2 years of working experiences

Roles and responsibilities

• Ensure the proper management of official website and online official platforms
• Prepare and implement data management system and ensure the proper functionality of the electronic devices being used in the office
• Design and develop the promotional content for the official online platforms
• Ensure security of data, network access and backup systems

Specific skills

• Have technical skills as a successful IT officer
• Excellent knowledge of technical management, information analysis and of computer hardware/software systems
• Expertise in data center management and data governance
• Hands-on experience with computer networks, network administration and network installation
• Strong computer skills in Microsoft Office; especially Microsoft Word, Excel and PowerPoint

Interested candidates meeting the above-mentioned requirements are requested to apply by sending their updated CV and cover letter to vacancy@ayon.org with the subject Application for the position “Applying Position” or a physical document at AYON operation office Baneshwor, Kathmandu, Nepal by July 28, 2024.

AYON strives for inclusion and diversity in all of our programs and internal human resources. People with disabilities, women, LGBTI+, ethnic groups, and minorities are especially encouraged to apply.

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